![]() Total the numbers, and you're done and ready to delete some ROT. Then look in the lower left corner of your Outlook window and note the number of total Items (emails) that appear in each folder. You'll select each folder by clicking on it once to highlight the name. This is a useful approach when you only have a handful of folders and few nested folders. Use Items in View to Count Emails in Each Folder Use a Search Folder to Count All Emails in an Account.Use Items in View to Count Emails in Each Folder.The RMS ROT Squad recommends using one of these methods to take a volume measurement before and after a cleanup project to demonstrate your success. Knowing your email volume will help you focus your energy when you're cleaning out ROT (Redundant, Obsolete, and Transitory messages), and can inform how you want to structure your Inbox folders in the future. Please note that these methods only apply to Outlook for Desktop. The methods are presented in order of complexity, so choose the one method that is right for you. This resource outlines three different methods to measure the volume of your email in Outlook: quickly measuring your data volume in KB, counting the messages in each folder, and using the search folder function to count all messages in an account. Materials that may be disposed of without a specific retention period. ![]() ![]() Electronic records that do not need to be printed or saved Read todays top stories news, weather, sport, entertainment, lifestyle, money, cars and more, all expertly curated from across top UK and global news providers. ![]()
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